NOTICE OF MEETING ANNUAL GENERAL MEETING
WEDNESDAY 8 DECEMBER 2021
DOWNEY PARK
90 GREEN TERRACE, WINDSOR
AT 6:45PM FOR 7PM START

As per Clause 12 of the Constitution, the Brisbane Softball Association hereby gives notice that the Annual General Meeting will be held at the venue, date and time as stated above.

The business to be transacted at the Annual General Meeting includes but is not limited to:
•       receipt and confirmation of minutes of previous Annual General Meeting;
•       receipt of the annual report of the Association;
•       receipt of the fully audited Balance Sheet and Financial Statements together with the auditor's report for adoption;
•       amendments or alterations to the Rules of the Association;
•       election of the office bearers, Board of Management, Association Patron/s and Auditor

This notice calls for:
•       all interested persons over 18 years of age who wish to nominate for an executive position or other position on the Board of Management to send their authorised nomination on the attached forms to the Secretary not less than fourteen (14) days (25th November) prior to the Annual General Meeting

Please note that retiring members of the Management Committee shall be eligible for re-election without any requirement that they be nominated thereto but if a retiring member wishes to seek re-election that member must notify the Secretary in writing not later than fourteen (14) days prior to the Annual General Meeting. Should, at the commencement of the Annual General Meeting, there be an insufficient number of candidates nominated, nominations may be taken from the floor of the meeting only with the consent of the Members present, eligible to vote and voting;

Voting Rights
•       Each Management Committee member and each Delegate of an Affiliated Club, and no other person, shall be entitled to one (1) vote at General Meetings.
•       No Delegate shall be entitled to vote at any General Meeting unless:
       o    the Secretary has been notified in writing prior to the meeting that such person has been appointed the Delegate;
       o    the Affiliated Club has paid the membership fee for the 2020-21 year as at the date of the meeting.

Attached:
- Nomination form for Office Bearers (Executive) 
- Nomination form for Board of Management (Non-Executive)
- Application for Membership to BSA with names of delegate attending and proxy for voting rights

You will notice that the nomination forms now contain brief position descriptions. This is so nominees get an idea of the role and expectation.

The Affiliation fee will be invoiced separately but must be paid prior to the AGM if you're club is to have voting rights.

Still to come are:
•       nominations for Life Membership
•       nominations for BSA officials
•       notices of motion and items for inclusion on the agenda.